Step 1

Pre-proposal approval

When a department decides to propose a new certificate, the department should submit a pre-proposal document to the senior associate vice chancellor for academic affairs. Once the pre-proposal is approved, the department may continue the process of creating a new certificate. 

Required item

Step 1.1

C4 approval

Any new certificates (or certificate changes) in technology or computing should receive approval from the C4 committee before continuing in the approval process. Any questions should be directed to the C4 co-chairs.

Step 2

Proposal form and supporting materials

Complete all sections of the new certificate proposal form and addendum form. Following final school-level approval, send the proposal form and addendum form to the chair of the Undergraduate Affairs Committee, requesting review and approval. All proposals will be reviewed using a rubric, which schools should follow when developing the proposal to avoid delays in the approval process.

Required items
  • New certificate proposal form
  • Certificate addendum form

Send your materials to the chair of the Undergraduate Affairs Committee.

Step 2.1

Determining financial aid eligibility

If the proposal is for a stand-alone certificate and is financial aid eligible, a Notice of Intent to Offer a Gainful Employment Program form must be submitted. Learn more about determining financial aid eligibility.

Step 3

Undergraduate Affairs Committee (UAC)

After the chair of the Undergraduate Affairs Committee receives the proposal form and addendum form, members of a subcommittee will review the proposal and make recommendations to the full committee regarding approval. After the presentation in Step 4, the full UAC will vote on whether to approve the proposal.

Step 4

Presentation to UAC

The chair of the Undergraduate Affairs Committee will invite the originating unit to present the proposal at a regularly scheduled UAC meeting. These meetings occur once a month during the academic year.

Step 5

Chief academic officer and trustees

Following approval by the UAC, the proposal will be forwarded by the UAC to the chief academic officer for approval. If approved by the chief academic officer, the proposal will be entered into the APPEAR system by the Office of Academic Affairs and will be forwarded to the Academic Leadership Council (IU degrees) or the associate provost at Purdue–West Lafayette (Purdue degrees) to continue in the approval process. Following approval at this stage, the proposal is presented to either the IU or Purdue trustees.

Once a proposal has been entered in the APPEAR system by the Office of Academic Affairs, school representatives can review the status of the proposal by using APPEAR.

Step 6

Indiana Commission for Higher Education
Following university-level approval, requests for new stand-alone certificates also require the approval of the Indiana Commission for Higher Education.