Before you begin
The items listed below must be completed before submitting a proposal for a new undergraduate certificate:
Creating a new certificate
- The proposal should be accompanied by letters of support from the deans of schools that may be affected by the new certificate through any potential overlap of the proposed certificate or proposed new courses. In the case of new Purdue programs, proposals must have letters of support from the appropriate counterpart dean or department chair at West Lafayette.
- Any new courses required for the program should have been approved or be in the course remonstrance process.
- All online and hybrid certificates must go through the IU Office of Online Education approval process.
Instructions
The steps listed below for new undergraduate certificates must be completed as described. Incomplete proposals will be returned. If you have any questions about the approval process, please contact your Undergraduate Affairs Committee representative.
Step 1
Pre-proposal approval
When a department decides to propose a new certificate, the department should submit a pre-proposal document to the senior associate vice chancellor for academic affairs. Once the pre-proposal is approved, the department may continue the process of creating a new certificate.
Required item
Step 1.1
C4 approval
Any new certificates (or certificate changes) in technology or computing should receive approval from the C4 committee before continuing in the approval process. Any questions should be directed to the C4 co-chairs.
Step 2
Proposal form and supporting materials
Complete all sections and appendices of the new program proposal form and the cover sheet. Following final school-level approval, send the cover sheet and proposal form with a cover letter to the Office of Academic Affairs requesting review and approval. All proposals will be reviewed using a rubric. Schools should follow the rubric when developing the proposal to avoid delays in the approval process.
Required items
- Cover letter
- Cover sheet
- New program proposal form
Send your materials to savcaa@iupui.edu.
Step 2.1
Determining financial aid eligibility
If the proposal is for a stand-alone certificate and is financial aid eligible, a Notice of Intent to Offer a Gainful Employment Program form must be submitted. Learn more about determining financial aid eligibility.
Step 3
Undergraduate Affairs Committee (UAC)
After the senior associate vice chancellor for academic affairs approves the proposal, the Office of Academic Affairs will forward the proposal to the UAC for review and approval.Step 4
Presentation to UAC
The chair of the UAC will invite the originating unit to present the proposal at a regularly scheduled UAC meeting.Step 5
Chief academic officer and trustees
Following approval by the UAC, the proposal will be forwarded by the UAC to the chief academic officer for approval. If approved by the chief academic officer, the proposal will be entered into the APPEAR system by the Office of Academic Affairs and will be forwarded to the Academic Leadership Council (IU degrees) or the associate provost at Purdue–West Lafayette (Purdue degrees) to continue in the approval process. Following approval at this stage, the proposal is presented to either the IU or Purdue trustees.
Once a proposal has been entered in the APPEAR system by the Office of Academic Affairs, school representatives can review the status of the proposal by using APPEAR.
Resources
Step 6
Indiana Commission for Higher Education
Following university-level approval, requests for new stand-alone certificates also require the approval of the Indiana Commission for Higher Education.Step 7
Unit and campus notifications
Following the final approval, the Office of Academic Affairs will send notification of approval to the originating unit, the Office of Communications and Marketing, the IUPUI registrar, the director of the Office of Student Financial Services, and the director of undergraduate admissions where the certificate will be coded for inclusion in the master inventory.