Whether noted on the transcript or not, all tracks, concentrations, and specializations require the approval of the Undergraduate Affairs Committee (effective spring 2019).
Creating a new track, concentration, or specialization
Before you begin
The items listed below must be completed before submitting a proposal for a new track, concentration, or specialization:
- The proposal should be accompanied by letters of support from the deans of schools that may be affected by the new track, concentration, or specialization through any potential overlap of the proposed program or proposed new courses. In the case of new Purdue programs, proposals must have letters of support from the appropriate counterpart dean or department chair at West Lafayette.
- Any new courses required for the track, concentration, or specialization should have been approved or be in the course remonstrance process.
- All online and hybrid programs must go through the IU Office of Online Education approval process.
The steps listed below for new tracks, concentrations, or specializations must be completed as described. Incomplete proposals will be returned. If you have any questions about the approval process, please contact your Undergraduate Affairs Committee representative.
When a department has decided to propose a new track, concentration, or specialization, the dean of the school must receive written approval from the senior associate vice chancellor for academic affairs to proceed with the development of the proposal.
- Obtain approval from the senior associate vice chancellor for academic affairs.
Any new tracks, concentrations, or specializations in technology or computing should receive approval from the C4 committee before continuing in the approval process. Any questions should be directed to the C4 co-chairs.
Complete all required sections of the proposal form. Following final school-level approval, send the completed proposal form to the Office of Academic Affairs, requesting review and approval.
- Proposal form
Send your materials to firstname.lastname@example.org.
Undergraduate Affairs Committee (UAC)
After the senior associate vice chancellor for academic affairs approves the proposal, the Office of Academic Affairs will forward the proposal to the Undergraduate Affairs Committee for review and approval. Members of an UAC subcommittee will review the proposal and make recommendations to the full committee regarding approval. After the presentation in Step 4, the full UAC will vote on whether to approve the proposal.
Presentation to UAC
The chair of the Undergraduate Affairs Committee will invite the originating unit to present the proposal at a regularly scheduled UAC meeting. These meetings occur once a month during the academic year.
Chief academic officer and trustees
Following approval by the UAC, the proposal will be forwarded by the UAC to the chief academic officer for approval. If approved by the chief academic officer, the proposal will be entered into the APPEAR system by the Office of Academic Affairs and will be forwarded to the Academic Leadership Council (IU degrees) or the associate provost at Purdue West Lafayette (Purdue degrees) to continue in the approval process. Following approval at this stage, the proposal is presented to either the IU or Purdue trustees as an information item.
Once a proposal has been entered in the APPEAR system by the Office of Academic Affairs, school representatives can review the status of the proposal by using APPEAR.
Unit and campus notifications
Following final approval, the Office of Academic Affairs will send notification of approval to the originating unit, the IUPUI registrar, the director of the Office of Student Financial Services, and the director of undergraduate admissions for coding and implementation.